The functionality for blackouts is to ensure that you don’t schedule a course to run on a bank holiday or for other unique reasons.
Applying a blackout to a schedule ensures admin won’t schedule anything to run on these blackout dates to avoid any issues. You can use the Blackout feature while creating a schedule. Below are the steps to creating blackouts for schedules:
This feature is not on by default as most clients do not require this step. Typically used for clients who offer very large schedule eg 1 year of training. Contact us to get this free feature installed.
Step 1: New academic year | Creating a blackout
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Login as an admin
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Open courses
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Navigate down the left menu to Calendar
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From here create your Blackout
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Select the Events tab
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Add your event eg 'Christmas 2026'
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Add event type (previously added) eg ‘Bank Holiday’
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Add event RULE eg ‘Bank Holiday’
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Set start date & end date
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Select Add Event
Deleting or editing previously added/outdated blackouts is okay. You can edit the previously added blackout for the upcoming year to make adding blackouts faster!
Step 2: Selecting the black in a schedule
New Schedules | Creating a new schedule will automatically select the blackout by default.
Existing Schedules | Existing schedules will have the blackout de-selected and will require a manual update and re-generation of slots.
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Navigate to courses > schedules
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Click on Create a new schedule
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Add information to the Summary tab
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In the Timeslots tab > Select blackouts
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By default, blackout is selected, deselect if not required.
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Enter Details in Bookings, Fees and Content Tab. Click Save
Outcome: If admin selects a blackout date the admin will be alerted of this issue.