Trainer Colour Coding – Timetable View

The Trainer Colour Coding feature allows you to visually identify trainers in the Global Timetable using custom colours. This makes it easier to scan schedules and understand trainer allocations at a glance.

What This Feature Does

• Assign a custom colour to an individual trainer

• Automatically apply that colour to all timetable slots where the trainer is assigned

• Fall back to existing system colour rules if no trainer colour is set

How to Set a Trainer Colour

1. Go to Contacts

2. Open the Trainer contact record

3. Locate the Colour field

4. Enter a hex colour value (for example: #4CAF50)

5. Save the contact

✅ The colour is now linked to that trainer.

How Trainer Colours Appear in the Timetable

1. Open the Global Timetable

2. Any timeslot assigned to a trainer with a colour will display using that colour

3. This applies across all views of the timetable

Default Colour Behaviour (When No Trainer Colour Is Set)

If a trainer does not have a colour assigned, the system’s existing colour coding will apply:

• Green – Upcoming timeslot with no conflict

• Red – Conflict with another trainer or location

• Blue / Navy – Completed timeslot

Important Behaviour to Be Aware Of ⚠️

• When a trainer colour is applied, it overrides conflict colouring

• This means red conflict indicators will not be visible for that trainer’s slots

👉 Best practice:
Always use the Status filter = “Conflict” in the timetable to ensure no conflicts are missed.

Recommended Usage Tips

• Use trainer colours for visual identification, not conflict management

• Regularly check the Conflict status filter, especially when trainer colours are enabled

• Choose colours that are clearly distinguishable from one another