GDPR Cleanse routine scenarios

Number	Test case	Action	Outcome
1	Admin adds student contact manually Added Student Contact manually by admin + no bookings + run GDPR report 366+ days (GDPR students and org reps) Admin Clicks cleanse now button on report	Date created 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact name is updated to GDPR
2	Admin adds an org rep contact manually Added org rep Contact manually by admin + no bookings + run GDPR report 366+ days (GDPR students and org reps) Admin Clicks cleanse now button on report	Date created 06/03/23 Report date 07/03/24 Cleanse now	Org rep contact does not appear in the report In contacts3, org rep contact name is updated to GDPR
3	Admin adds a staff contact manually Added StaffContact manually by admin + no bookings + run GDPR report 366+ days (GDPR students and org reps) Admin Clicks cleanse now button on report	Date created 06/03/23 Report date 07/03/24 Cleanse now	Staff contact does not appear in the report
4	Admin converts an org rep to student contact manually Converted roles manually by admin + no bookings + run GDPR report 366+ days (GDPR students and org reps) Admin Clicks cleanse now button on report	Date created + converted 06/03/23 Report date 07/03/24 Cleanse now	Converted student contact does not appear in the report In contacts3, student contact name is updated to GDPR
5	Student contact completes contact us form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact name is updated to GDPR
6	Org rep contact added by admin + completes contact us form+ no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Org rep contact does not appear in the report In contacts3, org rep contact name is updated to GDPR
7	Student contact completes enquire now form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact name is updated to GDPR
8	Org rep contact added by admin + completes contact us form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Org rep contact does not appear in the report In contacts3, org rep contact name is updated to GDPR
9	Student contact completes newseletter form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact name is updated to GDPR
10	Org rep contact completes newseletter form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Org rep contact does not appear in the report In contacts3, org rep contact name is updated to GDPR
11	Student contact completes brochure download form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact name is updated to GDPR
12	Org rep contact completes brochure download form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Org rep contact does not appear in the report In contacts3, org rep contact name is updated to GDPR
13	Logged in student contact +submits survey form + no booking	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact is updated to GDPR
14	Guest + submits survey form + no booking	No record found on report	As guest is not logged in and does not have a presence i CRM - they will not appear on GDPR cleanse report
15	Student contact + submits waitlist form+ no bookings	Date submitted 06/03/23 Report date 07/03/24 Cleanse now	Student contact does not appear in the report In contacts3, student contact is updated to GDPR
16	Student\| Booked on a course with GDPR Standard (End date) 366+ days	Booked date 06/03/23 Course end 29/09/23 Cleanse now	Student contact is cleansed and does not appear in the report. In contact details, student is GDPR> Can view booking, applications
17	Student\| Booked on a course with GDPR Accredited rule (End date) 822+ days	Booked date 06/03/23 Course end 23/11/23 Cleanse now	Student contact is cleansed and does not appear in the report. In contact details, student is GDPR> Can view booking, applications
18	Student \| Booked on multiple courses over a span of years	Booked date 06/03/23 Course end 15/06/23 Cleanse now	Student contact is cleansed and does not appear in the report. In contact details, student is GDPR> Can view booking, applications
18	Org rep \| Booked on multiple courses over a span of years	Booked date 06/02/23 Course end 23/05/23 Cleanse now	Org rep contact is cleansed and does not appear in the report In contact details, org rep is GDPR contact> Can view bookings, applications
19	Student booked on GDPR standard course + completes contact us form + must show for 366+ cleanse routine	Booked date 06/02/23 Course end 15/06/23 Cleanse now	Student contact is cleansed and does not appear in the report. In contact details, student is GDPR> Can view booking, applications
20	Student booked on Standard GDPR course + then booked on an Accredited GDPR course	Accredited course end date 23/11/23 Cleanse now	As Accredited booking might have longer routine, the student contact moves to accredited course cleanse routine
21	Org rep booked on an Accredited GDPR course + then booked on a standard GDPR course	Accredited course end date 23/11/23 Cleanse now	As Accredited booking might have longer routine, the org rep contact moves to accredited course cleanse routine
22	Verified contact + cleansed by admin + tries to login	Cleanse now	Contact cannot login once cleansed from system. They have to signup as again as a new contact